Join our team! 

POSITIONS WE ARE SEEKING:

1. Part-time Virtual Office Assistant (Remote)

****UPDATE as of 2/3/2026 (Applications for this role

     are now closed. Thank you.)

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We are seeking a highly organized, detail-oriented, and compassionate Part-Time Virtual Assistant to support the daily administrative operations of a growing mental health clinic with locations in Sisters & Silverton, Oregon. This role is ideal for someone who thrives behind the scenes, values discretion, and understands the importance of professionalism and confidentiality in healthcare settings.
 

The Virtual Assistant will play a key role in ensuring smooth scheduling, communication, and operational efficiency.

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Key Responsibilities

• Manage client scheduling, appointment confirmations, and cancellations

• Respond to phone calls, emails, and patient portal messages in a timely and professional manner

• Assist with intake coordination, sending intake paperwork, and tracking completion

• Maintain accurate client records within the electronic health record (EHR) system

• Verify insurance benefits

• Prepare reports, documents, and templates for administrative or clinical use

• Support provider credentialing and licensing tracking (as applicable)

• Assist with website updates, newsletters, or basic social media coordination (optional, if applicable)

• Maintain HIPAA compliance and strict confidentiality standards

 

Qualifications

• Previous experience as a virtual assistant, administrative assistant, or medical office assistant preferred

• We are prioritizing Oregon-based candidates as a familiarity with the region is a plus!

• Experience working in healthcare or behavioral health settings preferred

• Familiarity with EHR systems a plus, but not required

• Strong written and verbal communication skills

• High level of organization and attention to detail

• Ability to manage multiple tasks independently and meet deadlines

• Proficiency in Google Workspace, Microsoft Office, and secure file-sharing platforms

• Understanding of HIPAA compliance and patient confidentiality standards

Desired Skills & Traits

• Professional, warm, and client-centered communication style

• Strong boundaries and discretion

• Tech-savvy and quick to learn new systems

• Ability to anticipate needs and problem-solve proactively

 

Compensation

18.00-22.00/hour

Hourly rate commensurate with experience.

 

Benefits

• Paid time off

• Exclusive employee discounts

• CME reimbursement

 

Work Environment

This is a fully remote position. The candidate must have access to a secure, private workspace, reliable high-speed internet, and a computer capable of supporting clinic software platforms.